Terms of Service

1. What the Service Does

Effortless Apply is software that helps users discover jobs, score likely matches, prepare application materials, answer application questions, and submit job applications to employers and third-party applicant tracking systems at the user's direction.

Effortless Apply is not an employer, recruiter, staffing agency, headhunter, employment agency, or law firm. We do not negotiate employment terms, verify employer decisions, or guarantee interviews, responses, offers, employment, compensation, or any other outcome.

2. Eligibility and Accounts

• You must be at least 18 years old and legally able to enter a binding contract.
• You must provide accurate, complete, and current account, profile, resume, credential, and application information.
• You may use the Service only for yourself and not on behalf of another person unless we expressly approve that use in writing.
• You are responsible for safeguarding your login credentials and for all activity under your account.
• You must notify us promptly at support@effortlessapply.ai if you believe your account has been compromised.

3. Authorization to Act on Your Behalf

Creating an account does not authorize us to submit job applications. When you later activate automated applications through the separate activation control, you instruct and authorize Effortless Apply and its service providers to take technical and ministerial actions on your behalf. These actions may include discovering jobs, opening application forms, creating applicant accounts where required, signing in with credentials you provide, uploading resumes, filling fields, answering questions, submitting applications, and checking confirmation emails.

That authorization remains active until you pause automation, cancel the applicable plan, delete your account, or we suspend the feature. You can review queued work and pause future submissions from the dashboard. Pausing does not withdraw applications already submitted to third parties.

Our authority is limited to the actions needed to operate the Service. We do not have authority to accept job offers, negotiate compensation, bind you to employment terms, resign from employment, make legal representations for you, or bind any employer.

4. Your Content and Application Responsibility

"User Content" means information and materials you upload, enter, approve, or make available through the Service, including resumes, work history, education, skills, preferences, saved answers, EEO responses, portal credentials, and support messages.

• You retain ownership of your User Content.
• You grant us a limited, worldwide, non-exclusive, royalty-free license to host, store, process, transmit, display, modify for formatting, and use your User Content only as needed to provide, secure, support, improve, and enforce the Service.
• You are responsible for the accuracy, legality, completeness, and appropriateness of all information submitted under your name.
• You must not provide false work history, fabricated credentials, misleading qualifications, inaccurate work authorization, or information you do not have the right to use.

5. AI Output and Automated Processing

The Service uses AI and automation to score jobs, draft or select answers, tailor materials, and fill forms. AI-generated or AI-assisted output may be inaccurate, incomplete, outdated, or phrased in a way you would not choose.

AI output is provided "as is" and is not legal, professional, career, immigration, or employment advice. You are responsible for reviewing your profile, preferences, saved answers, approvals, and any content submitted on your behalf. Employers and platforms may use AI, automation, fraud, or bot detection tools; we do not control their policies or results.

By activating automation, you accept the risk that an application may contain an error, omit context, be rejected, trigger a third-party restriction, or be submitted before you individually review it. Configure your profile, answers, filters, and approval settings carefully, and pause automation whenever they are not current.

6. Third-Party Employers, ATS Platforms, and Job Boards

The Service interacts with third-party websites and systems, including employers, applicant tracking systems, job boards, email providers, payment processors, AI providers, and infrastructure providers. Those third parties are not controlled by Effortless Apply.

• Third-party platforms may change, expire, reject, block, throttle, rate-limit, or remove job postings or applications at any time.
• Some platforms restrict automation, AI assistance, credential sharing, or account creation. You are responsible for deciding where the Service should act on your behalf.
• Once application data is submitted to an employer, ATS platform, or job board, that third party controls its own copy and privacy practices.
• We are not liable for third-party availability, terms, decisions, data handling, account actions, or application outcomes.

7. Acceptable Use

You agree to use the Service lawfully, truthfully, and only for genuine job-search activity. You must not:

• Use the Service to apply as another person or rent, sell, or share your identity or account.
• Misrepresent your qualifications, credentials, identity, work authorization, salary history, legal disclosures, or required application answers.
• Create multiple accounts or use automation against the Service to bypass plan limits, security controls, or abuse controls.
• Scrape, reverse engineer, decompile, interfere with, overload, or attempt unauthorized access to the Service.
• Use the Service for spam, harassment, fraud, unlawful discrimination, illegal conduct, or infringement.
• Upload malware, secrets you are not authorized to use, or content that violates another person's rights.

Our Acceptable Use Policy gives additional detail and is incorporated into these Terms.

8. Operational Safeguards and Application Limits

To protect users, employers, platform health, and deliverability, we may queue, batch, delay, throttle, cap, retry, skip, reject, or pause discovery, AI generation, form filling, email verification, or application submissions. We may impose lower limits than advertised when needed for safety, security, reliability, capacity, legal risk, third-party restrictions, or abuse prevention.

Circumventing plan limits, application caps, bot protections, security controls, or operational safeguards is prohibited.

9. Plans, Billing, and Refunds

No free trial

New customer subscriptions do not include a free trial. Creating an account, completing onboarding, selecting a plan, or authorizing automation does not by itself create a charge. Before payment, Stripe Checkout displays the selected plan, the amount due for the first month, the monthly renewal frequency, and the available cancellation path.

When billing and paid access begin

When you complete Stripe Checkout, you authorize the immediate charge for the first month and recurring monthly renewal charges for the selected plan until cancellation. A Checkout attempt, pending payment, or client-side success page is not confirmation of paid access. Paid features and automated dispatch become eligible only after Stripe verifies the subscription is paid through the current billing period. An “active” subscription status by itself is not payment confirmation. If payment fails, remains pending, or requires action, paid automation remains unavailable.

Payment and automation are separate

Paying for a subscription does not authorize us to submit applications. You must separately activate automation as described in Section 3. Automated submissions may begin only while Stripe confirms payment through the current period for that exact subscription and your separate automation authorization remains enabled for it. Pausing automation does not by itself cancel billing, and canceling billing does not withdraw applications already submitted.

Subscriptions and payment

• Payments are processed by Stripe. We do not store full card numbers.
• Paid subscriptions are billed in advance for the first month at Checkout and renew automatically each month until canceled.
• You may cancel from Settings - Billing or the Stripe billing portal. Cancellation generally takes effect at the end of the current billing period unless a different flow is shown.
• Fees are non-refundable except where required by law or stated in our Refund and Cancellation Policy.
• Failed payment, chargeback, refund, abuse, or billing-risk events may pause or terminate paid access.

Legacy trials and internal access

Accounts with a legacy trial or other pre-existing trial state are not automatically charged under this revision. Those customers must affirmatively select a paid plan and complete the current Stripe Checkout before a new paid subscription begins. Separately, authorized internal operators may receive a limited, audited non-billing entitlement for testing or operations. That internal entitlement is not a customer offer, free trial, Stripe subscription, or authorization to create billing records.

10. No Guarantee of Application Delivery or Outcomes

We do not guarantee that any job will remain available, that an application will submit successfully, that an employer will receive or review an application, that email verification will complete, or that you will receive any response, interview, offer, or employment.

Job data, scores, recommendations, salaries, locations, and status indicators are estimates or third-party information and may be incomplete or inaccurate.

11. Suspension and Termination

We may suspend, restrict, or terminate access to all or part of the Service if we believe you violated these Terms, created legal or security risk, failed to pay, misused the Service, caused harm to us or others, or if continuing to provide the Service is impractical or unlawful.

You may close your account at any time from account settings or by contacting support. Data deletion is handled according to our Privacy Policy.

12. Intellectual Property

Effortless Apply, including its software, designs, workflows, prompts, UI, content, integrations, trademarks, and proprietary logic, is owned by us or our licensors and protected by law.

These Terms do not grant you any ownership interest in the Service. You may not copy, resell, sublicense, scrape, frame, distribute, reverse engineer, or create derivative works from the Service except as permitted by law or expressly authorized by us.

13. Feedback

If you send us ideas, feedback, bug reports, testimonials, or suggestions, you grant us permission to use them without restriction or compensation. We will not publish your private personal information in a testimonial without your consent.

14. Disclaimers

To the fullest extent permitted by law, the Service is provided "as is" and "as available" without warranties of any kind, express, implied, statutory, or otherwise.

We disclaim warranties of merchantability, fitness for a particular purpose, title, non-infringement, accuracy, uninterrupted operation, security, availability, and error-free performance.

15. Limitation of Liability

To the fullest extent permitted by law, Effortless Apply will not be liable for indirect, incidental, special, consequential, exemplary, or punitive damages, or for lost opportunities, lost profits, lost data, reputational harm, employer actions, rejected applications, third-party platform actions, or AI output errors.

Our total liability for all claims relating to the Service will not exceed the greater of (a) the amount you paid us for the Service in the three months before the claim arose or (b) one hundred U.S. dollars ($100).

16. Indemnification

You agree to defend, indemnify, and hold harmless Effortless Apply and its owners, employees, contractors, agents, and service providers from claims, damages, losses, liabilities, and expenses arising from your use of the Service, your User Content, applications submitted under your account, misrepresentations, violation of law, violation of third-party terms, or breach of these Terms.

17. Governing Law and Disputes

These Terms are governed by the laws of the State of Texas, without regard to conflict-of-law rules. This choice does not take away consumer protections that the law of your residence does not permit you to waive. The Federal Arbitration Act governs the interpretation and enforcement of the arbitration agreement below.

Before starting arbitration, the claimant must send a written notice describing the dispute and requested relief to support@effortlessapply.ai and allow 30 days for an informal resolution. If unresolved, any dispute arising from these Terms or the Service will be resolved by binding individual arbitration administered by the American Arbitration Association under its then-current Consumer Arbitration Rules and Consumer Due Process Protocol. The arbitration may occur remotely or in the county where you live, and the arbitrator may award the same individual remedies a court could award. Fees and costs are allocated under the AAA Consumer Fee Schedule, and we will pay the amounts the applicable rules require us to pay.

You and Effortless Apply waive a jury trial and agree that claims may be brought only in an individual capacity, not as a plaintiff or class member in a class, collective, consolidated, mass, or representative action. If this individual-action restriction is unenforceable for a particular claim, that claim must be litigated in a court with jurisdiction and severed from arbitration.

You may opt out of arbitration within 30 days after first accepting these Terms by emailing support@effortlessapply.ai from your account email with your full name and a clear statement that you opt out of arbitration. Opting out will not affect your account or use of the Service.

Either party may bring an eligible individual claim in small-claims court. Either party may also seek temporary or emergency injunctive relief in court to prevent imminent harm while arbitration is pending. If you validly opt out, or a claim is not subject to arbitration, the parties consent to a state or federal court with jurisdiction in Texas, except where non-waivable law requires another forum.

18. Changes to These Terms

We may update these Terms from time to time. We will post the updated Terms with a new effective date. If changes are material, we will provide additional notice and request a new affirmative acceptance when required by law. Changes apply prospectively from their stated effective date.

19. Miscellaneous

• These Terms, the Privacy Policy, the Acceptable Use Policy, and any feature-specific terms are the entire agreement between you and us regarding the Service.
• If any provision is unenforceable, the remaining provisions remain in effect.
• Our failure to enforce a provision is not a waiver.
• You may not assign these Terms without our consent. We may assign them in connection with a merger, acquisition, reorganization, financing, sale of assets, or similar transaction.
• Electronic notices and records satisfy any legal writing requirement to the extent permitted by law.

20. Contact

Questions about these Terms may be sent to support@effortlessapply.ai. The contracting service provider is Otakucollection LLC d/b/a Effortless Apply, a Texas limited liability company.